Allocate document values to accounting entries and post them in batches.
Accounting features let you record how a document’s value maps to your books, then group documents into batches for export or posting to an external accounting system.
Recording Accounting Allocation #
Allocation is recorded on the Accounting tab of a document’s Post-Processing panel.
- Open the document’s Post-Processing panel from its Dashboard row.
- Select the Accounting tab and click Add Allocation.
- Enter the Posting Date, Posting Period, and Fiscal Year.
- Choose Credit or Debit and enter the Account No. and Amount.
- Enter an Acc transaction ID and select the Currency.
- Add Comments if needed, then click Add.
- Set the overall Status and click Save.
| Status | Meaning |
|---|---|
| N/A | Not tracked for accounting. |
| Pending | Allocation recorded, not yet processed. |
| In progress | Being processed toward posting. |
| Closed | Fully posted and closed out. |
💡 Faster next time
Use Apply date to all to set one posting date across every allocation on the document at once.
Accounting Batches #
A batch groups documents together for export or posting to an accounting system: filter for eligible documents, confirm their accounting data, select them, and click Add to Batch to create a new batch or add to an existing one.
A batch is Open, Closed, or Deleted. While Open, you can remove documents, change the target system, or pre-post it; once Closed, it can be downloaded. The Batch List shows every batch with search, ordering, and history.
⚠️ Needs verification
The batches workflow above is drawn from internal QA documentation and hasn’t been confirmed against the live application yet.
Posting Rules & Settings #
Accounting settings define the default target system and reference objects used when posting. The Posting Rules Library maps documents to accounting entries based on criteria you set, and each rule can be toggled active or inactive.
⚠️ Needs verification
The posting rules and settings described above are also drawn from internal QA documentation and haven’t been confirmed live.