{"id":2907,"date":"2026-09-04T10:00:49","date_gmt":"2026-09-04T10:00:49","guid":{"rendered":"https:\/\/viaspaces.com\/Documentation\/accounting_features_gutenberg\/"},"modified":"2026-09-04T10:03:57","modified_gmt":"2026-09-04T10:03:57","password":"","slug":"accounting_features","status":"publish","type":"docs","link":"https:\/\/viaspaces.com\/de\/Documentation\/accounting_features\/","title":{"rendered":"Accounting Features"},"content":{"rendered":"

Allocate document values to accounting entries and post them in batches.<\/em><\/p>\n\n\n\n

Accounting features let you record how a document’s value maps to your books, then group documents into batches for export or posting to an external accounting system.<\/p>\n\n\n\n

Recording Accounting Allocation<\/h2>\n\n\n\n

Allocation is recorded on the Accounting<\/strong> tab of a document’s Post-Processing panel.<\/p>\n\n\n\n

    \n
  1. Open the document’s Post-Processing panel from its Dashboard row.<\/li>\n\n\n\n
  2. Select the Accounting<\/strong> tab and click Add Allocation<\/strong>.<\/li>\n\n\n\n
  3. Enter the Posting Date, Posting Period, and Fiscal Year.<\/li>\n\n\n\n
  4. Choose Credit or Debit and enter the Account No. and Amount.<\/li>\n\n\n\n
  5. Enter an Acc transaction ID and select the Currency.<\/li>\n\n\n\n
  6. Add Comments if needed, then click Add<\/strong>.<\/li>\n\n\n\n
  7. Set the overall Status<\/strong> and click Save<\/strong>.<\/li>\n<\/ol>\n\n\n\n
    Status<\/th>Meaning<\/th><\/tr><\/thead>
    N\/A<\/td>Not tracked for accounting.<\/td><\/tr>
    Pending<\/td>Allocation recorded, not yet processed.<\/td><\/tr>
    In progress<\/td>Being processed toward posting.<\/td><\/tr>
    Closed<\/td>Fully posted and closed out.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n
    \n

    \ud83d\udca1 Faster next time<\/strong><\/p><\/p>\n\n\n\n

    Use Apply date to all<\/strong> to set one posting date across every allocation on the document at once.<\/p>\n<\/div>\n\n\n\n

    Accounting Batches<\/h2>\n\n\n\n

    A batch groups documents together for export or posting to an accounting system: filter for eligible documents, confirm their accounting data, select them, and click Add to Batch<\/strong> to create a new batch or add to an existing one.<\/p>\n\n\n\n

    A batch is Open, Closed, or Deleted. While Open, you can remove documents, change the target system, or pre-post it; once Closed, it can be downloaded. The Batch List shows every batch with search, ordering, and history.<\/p>\n\n\n\n

    \n

    \u26a0\ufe0f Needs verification<\/strong><\/p><\/p>\n\n\n\n

    The batches workflow above is drawn from internal QA documentation and hasn’t been confirmed against the live application yet.<\/p>\n<\/div>\n\n\n\n

    Posting Rules & Settings<\/h2>\n\n\n\n

    Accounting settings define the default target system and reference objects used when posting. The Posting Rules Library<\/strong> maps documents to accounting entries based on criteria you set, and each rule can be toggled active or inactive.<\/p>\n\n\n\n

    \n

    \u26a0\ufe0f Needs verification<\/strong><\/p><\/p>\n\n\n\n

    The posting rules and settings described above are also drawn from internal QA documentation and haven’t been confirmed live.<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"

    Allocate document values to accounting entries and post them in batches. Accounting features let you record how a document’s value maps to your books, then group documents into batches for export or posting to an external accounting system. Recording Accounting Allocation Allocation is recorded on the Accounting tab of a document’s Post-Processing panel. Status Meaning […]<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"iawp_total_views":0,"footnotes":""},"doc_category":[59],"glossaries":[],"doc_tag":[],"class_list":["post-2907","docs","type-docs","status-publish","hentry","doc_category-documentation"],"year_month":"2026-09","word_count":314,"total_views":0,"reactions":{"happy":0,"normal":0,"sad":0},"author_info":{"name":"Veronika Nedecka","author_nicename":"veronika-nedecka","author_url":"https:\/\/viaspaces.com\/de\/author\/veronika-nedecka\/"},"doc_category_info":[{"term_name":"Documentation","term_url":"https:\/\/viaspaces.com\/de\/docs-category\/documentation\/"}],"doc_tag_info":[],"knowledge_base_info":[],"knowledge_base_slug":[],"_links":{"self":[{"href":"https:\/\/viaspaces.com\/de\/wp-json\/wp\/v2\/docs\/2907","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/viaspaces.com\/de\/wp-json\/wp\/v2\/docs"}],"about":[{"href":"https:\/\/viaspaces.com\/de\/wp-json\/wp\/v2\/types\/docs"}],"author":[{"embeddable":true,"href":"https:\/\/viaspaces.com\/de\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/viaspaces.com\/de\/wp-json\/wp\/v2\/comments?post=2907"}],"version-history":[{"count":1,"href":"https:\/\/viaspaces.com\/de\/wp-json\/wp\/v2\/docs\/2907\/revisions"}],"predecessor-version":[{"id":2908,"href":"https:\/\/viaspaces.com\/de\/wp-json\/wp\/v2\/docs\/2907\/revisions\/2908"}],"wp:attachment":[{"href":"https:\/\/viaspaces.com\/de\/wp-json\/wp\/v2\/media?parent=2907"}],"wp:term":[{"taxonomy":"doc_category","embeddable":true,"href":"https:\/\/viaspaces.com\/de\/wp-json\/wp\/v2\/doc_category?post=2907"},{"taxonomy":"glossaries","embeddable":true,"href":"https:\/\/viaspaces.com\/de\/wp-json\/wp\/v2\/glossaries?post=2907"},{"taxonomy":"doc_tag","embeddable":true,"href":"https:\/\/viaspaces.com\/de\/wp-json\/wp\/v2\/doc_tag?post=2907"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}